Frequently Asked Questions about Conferences Organization
Organizing conferences is a complex process that requires experience, strategic planning and reliable support. In this section, we have compiled the most frequently asked questions we receive from our clients and partners, to help you better understand our services and choose the one that suits you.
If you do not find the answer you are looking for, do not hesitate to contact us – we are here to support you at every stage of organizing your conference.
What is involved in organizing a conference?
Conference organization is a complex process that involves the complete planning and execution of all stages of a professional event. From selecting the appropriate venue and managing registrations to providing technical support, liaising with speakers, and handling sponsorships, our team at Diazoma Organization – Event Management takes care of every aspect with professionalism and precision.
How can I start the process of organizing a conference?
The process begins with an initial consultation to understand your needs and objectives. We then propose tailored solutions for the successful organization of your conference, offering a comprehensive package of services.
Which areas do you serve?
We organize conferences throughout Greece, with extensive experience in cities such as Athens, Thessaloniki, Heraklion, Ioannina, and Patras. Our office has successfully managed conferences in both urban and island locations.
Do you also organize international or hybrid conferences?
Yes, we organize both international and hybrid conferences, offering services such as interpretation, online participation support, livestreaming technical assistance, and full registration management in multiple languages. Our team’s international experience is a guarantee for the success of your conference.
What is the cost of organizing a conference?
The cost depends on factors such as the number of participants, the duration of the conference, the services provided, and the location. We offer personalized proposals that fully meet each client’s needs. Contact us to receive a detailed plan and a financial offer.
Why should I choose Diazoma to organize my conference?
With over 25 years of experience and dozens of successful events organized across Greece, Diazoma Organization – Event Management offers high-level services with consistency, creativity, and professionalism. We focus on delivering an excellent participant experience and flawlessly executing every detail.
Do you offer sponsorship management and conference promotion services?
Yes. Our team handles sponsorship management and the overall communication and promotion of the conference, from creating sponsorship packages and securing supporters to promoting the event to a targeted audience through social media, newsletters, and specialized channels. We enhance the reach and sustainability of the event.
Do you provide post-conference support services?
Certainly. We provide post-conference support, including participant statistics, certificate distribution, archiving of materials, videos, reports, and support for recurring events. We can also create a microsite with the conference materials for future use or publicity.
Do you provide support for scientific or international conferences as well?
Yes. Our office has experience in organizing scientific and international conferences, with services including abstract management, registrations, interpretation, speaker hospitality, and connections with international scientific communities. We fully handle the technical and organizational support according to the standards of each scientific body.
How early should the planning of a conference begin?
The ideal time to start organizing a conference is 8 to 12 months before the event date. This allows for proper planning, better availability of venues and hotels, as well as sufficient time to develop the scientific program and parallel activities.
